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You work as a Software Tester forISE-X, an information security management company that makes a product forthe cybersecurity field to keep track of potential vulnerabilities on mobile apps. The company is based in Pittsburg, PA. and you live about 20 miles from the Pittsburgh airport.
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Write a memo to your boss, Charles Little, Head of Software Development, requesting permission to attend the Black Hat SA conference in Las Vegas, NV inJuly2017 at the company’s expense. The company has had problems with the behavior of its staff at conferences in Las Vegas so this is a sensitive issue. You know the department is short of travel funds so you need to be as economical as possible.
Your request must be as a formal memo to the boss with a copy to Human Resources (Juliana Jones) and must cover:
1. The details of the conference itself (where, when, who, etc.) with a link to the conference web site
2. Why it is important for someone in the company to attend the conference (technical content, networking, etc.)
3. Why you would be the best person given your job responsibilities, your personality, and the impact that this might have on the software development process at the company
4. An estimate of the total expenses to be incurred (travel, hotel, food, registration fee, etc., including a detailed spreadsheet attached)
5. Details of how you would communicate the information that you have obtained from the conference to other members of the staff when you return.
Your memo should be about 500 words long (1 to 2 pages) and should be well written and formatted, using a persuasive style of writing. It should have a good title so the boss can know what it is about. The files (memo and spreadsheet) should also have meaningful file names so that it can be stored by the boss and resent to the next in the budget cycle. You know others in the office are applying so you need to be distinctive and persuasive.
The memo needs to be easy to read, written in complete sentences with good grammar, have a good introductory paragraph. cover the five topics above, and have a good ending paragraph with a date by which a response is due for you to register and get good prices on flights, conference, etc.
It must show that you have fully researched the conference, made a realistic estimate of the costs to be incurred (itemizing individual components of the cost), and have justified the value to the company. The spreadsheet must clearly identify the costs and the sources of those costs (e.g., you may obtain your travel costs from Expedia).