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Reply to your classmates in your words. Be constructive and professional in your responses.
Change control is a systematic approach to managing all changes made to a product or system. The purpose is to ensure that no unnecessary changes are made, all changes are documented, services are not unnecessarily disrupted and resources are used efficiently. Within information technology (IT), change control is a component of change management.
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The change control process is usually conducted as a sequence of steps proceeding from the submission of a change request. Typical IT change requests include the addition of features to software applications, the installation of patches and upgrades to network equipment or systems.
Change control is an important part of project management in IT and non-IT areas — including manufacturing and pharmaceuticals — and can be a formal or informal process. Project managers examine change requests to determine their potential impact on the project or system as a whole. Effective change control processes are critical for incorporating necessary changes, while ensuring they do not disrupt other project activities or delay progress.
Effective change control can provide the following potential benefits for projects in any industry:
better cost and risk avoidance;
lower risk associated with each individual change;
reduced amount of time needed for changes;
changes can be factored in with less disruption to project schedule, as requests will be considered and managed around the project timeline; and
project managers will be informed about change needs in the planning phase and have time to consider possible courses of action.
Change management is a vital necessity for any project. Change sometimes arrives in very known tasks that require modification or addition, however, also happen when task do not align with expectations. As the project team and project leader, one must document with clarity to ensure the requirements are not too broad while balancing the simplicity of the requirement. In the scope of work, key deliverables agree with vision and expectations; however, individuals interrupt differently and, as the ask unfold, bring way to variances requiring change orders.
Changes orders carry different responsibilities. Sometimes they modify the costs associated with tasks after learning of increases in the hours, fixed fees, or supplier rates. Other times they change or reduce the task defined. Not all change orders happen because of increases. Sometimes, changes orders help lower the requirements, deliver earlier, or cancel a part of a project. The one primary responsibility of the change order is to align with the project outcome through documentation of expectations. Moreover, it is a record of sorts that can be viewed in real-time for clarity and leveraged in a look back to what was done on the project. Often project plans including the statement of work bind agreements between companies in a contractual representation; likewise, the change order holds accountability to documenting what was to be done and doing what is documented (Pinnacle Enterprise Group, n.d.).
Pinnacle Enterprise Group. (n.d.). ISO 9001 Myth #2 “Say What You Do & Do What You Say.” http://www.pinnacleeg.com/iso/iso-9001-myth-2-say-what-you-do-do-what-you-say/#:~:text=%E2%80%9CSay%20what%20you%20do%20and%20do%20what%20you%20say%E2%80%9D%20has,represent%20how%20the%20business%20operates.